Collaborative Arrangements

Shared library facilities
If your HEI shares library facilities with a partner organisation – e.g. another HEI, a local college of Further Education, or an NHS Trust – it’s important to ensure that any publications you use as source copies under the Licence are owned by your HEI and not by the partner organisation. Conversely, a partner organisation cannot use publications owned by your HEI as source copies under their respective CLA Licence.

NHS crossover
If your HEI operates a medical library service on behalf of or jointly with a local NHS Trust, either on your own premises or that of the Trust, you can also provide copies to staff of that Trust. For full details, please see the NHS Licences section of our main website.

Sharing of copies
You can supply a digital copy to another CLA- licensed HE or FE institution – or receive a digital copy from another CLAlicensed HE or FE institution – provided that both institutions own or subscribe to the source publication. If you receive a digital copy under this arrangement, you must treat it as if made by your HEI. Please note that you and/or another licensed HEI (or licensed FEI) can’t create a central repository of digital copies. Our Digital Content Store helps to facilitate the sharing of copies between licensed HEIs.

This guidance is provided for guidance only. Please note that it does not substitute for the terms and conditions of the Licence, and that, in the event of a conflict between the two, the Licence prevails.