This is a checklist for staff members expected to make copies themselves, and as such is more suitable for institutions adopting a decentralised scanning system. If your institution uses a more centralised scanning system, or is using CLA’s Digital Content Store (or a corresponding system provided by a third party that has signed our TPTP agreement), talk to your Licence Co-ordinator or Copyright Officer for more information.
Have you used the Check Permissions tool?
Is the material included for Scanning (digitising from print) or Digital (digital-to-digital) copying?
|Ownership||Have you checked that your institution owns or subscribes to the source material?|
|E-first||Have you checked whether your institution subscribes to a digital version?
If practical, you should use this instead of copying. If a work is shown as published
in the US in Check Permissions, a digital version must be used when commercially
Does the amount you wish to copy for class meet the following criteria?
• Chapter from a book
|Have you prefaced the Digital Copy with an appropriate Copyright Notice? An
example can be found in a schedule to your terms and conditions
|Is the material being placed where only those registered to the institution can
access it? Is the material placed in an area for students on the Course of Study/Module?
|Reported||Each June your institution reports to CLA details of all the Digital Copies made
throughout the academic year. Have you logged the copy as instructed by your
|Weeding||As appropriate, at the end or beginning of the academic year, have you sorted
through which Digital Copies you wish to keep and which you wish to remove?
See the User Guidelines for more information.
This checklist is provided for guidance only. Please note that it does not substitute for the terms and conditions of the Licence, and that, in the event of a conflict between the two, the Licence prevails.