Why we ask you to report Digital Copies if you have a CLA Higher Education Licence

CLA needs to collect certain data from HEIs regarding Digital Copies, to inform the fair distribution of Licence fees to rightsholders. Data received from UUK/GuildHE members is also shared on anonymised basis with the UUK/GuildHE Copyright Negotiating and Advisory Committee (CNAC), to help inform Licence negotiations.

By Digital Copies, we mean scans made from printed material and copies made from digital originals, in both cases where copying is done under the CLA Higher Education Licence (and where the items copied are covered by the Licence). We will be reverting to annual reporting of ‘All’ Digital Copies (as outlined above), and the cyclical arrangements will cease. CLA needs to collect certain data from Higher Education Institutions (HEIs) regarding Digital Copies of the copyright material used in the course of study. This information is used to help us to pay royalties to copyright owners.

Any digital copies you make for a Course of Study are subject to regular reporting arrangements agreed between CLA and the UUK/GuildHE CNAC.

This guide is intended to help Higher Education Institutions understand the requirements for reporting and managing Digital Copies that are made in connection with Courses of Study under the CLA HE Licence.

However, we will be pleased to help with any specific questions you may have; please send these to us at [e-mail]. There are also further support resources for the Licence on our website.

If your HEI subscribes to our Digital Content Store (DCS) – and is using it to manage the creation and distribution of all Digital Copies made in connection with Courses of Study under the Licence - then the processes outlined in this guide will be automated.

In addition, we also have a Third Party Technology Partners (‘TPTP’) Licence, which enables licensed technology providers to automate these processes for their customers as well. If either scenario applies to your HEI, you do not need to report manually as outlined in this guide.

If your HEI is not using the DCS (or an appropriate platform provided by a licensed TPTP) to manage the creation and distribution of all relevant Digital Copies, you must report and manage them as set out in this guide.

This information is provided for guidance only. Please note that it does not substitute for the terms and conditions of the Licence, and that, in the event of a conflict between the two, the Licence prevails.