What is considered a suitable source copy when making copies under the CLA Education Licence?

The CLA Licence terms and conditions state that, with the exception of any material that is free-to-view, the Licensee must own or subscribe to the publication from which they wish to copy. Please read on for more information about this.

Can be used as source copies

• Publications owned or subscribed to by your HEI, college, school or organisation
• Copyright fee paid copies, e.g. an article that you have purchased from the British Library and paid the copyright fee
• Print publications that are owned by your HEI but not necessarily purchased – e.g. acquired as donations or via bequests
• Material delivered via a media monitoring service

Please note 

• Print publications owned or subscribed to by your organisation don’t necessarily need to be catalogued and/or held in your main library collection (though this is generally more practical).
• If a print publication is lost, stolen or damaged, or is disposed of (e.g. as part of stock management policy) after a copy has been made from it, you can continue to use that copy under the Licence – but you might want to keep a record of it if this situation arises. Decisions on whether or not to replace lost, stolen, damaged or removed publications shouldn’t be be influenced by the existence of such copies.

Can’t be used as source copies

• Publications not owned or subscribed to by your organisation. This includes publications purchased or subscribed to by an individual member of staff, apart from under exceptional circumstances (e.g. the publication is very old, and no longer available to purchase, including on the second-hand market).
• Publications borrowed on inter-library loan (either from the British Library or from another library, including HE, FE and NHS libraries)
• Library privilege copies acquired from other libraries, including the British Library. The use of these to make further copies may be permitted under exceptions to copyright, for example for non-commercial private study and research, but is not covered by the Licence. For further information see the IPO guidance on exceptions at: https://www.gov.uk/guidance/exceptions-to-copyright

This text is intended for use as guidance only and not as a substitute for the CLA Licence terms themselves, which should be read in full. In the event of conflict between the two, the Licence shall prevail. For permissions not listed above, please contact the publisher direct.