CLA Higher Education Licence - How much can I copy?

For each Course of Study (or other individual purpose) the following amount can be copied, whichever is the greater:

• a whole chapter from a book
• two articles per issue (or 10%, whichever is the greater), or up to a whole issue if it is dedicated to a particular theme
• a whole scene from a play
• a whole paper from a set of conference proceedings
• a whole report of a single case from a volume of judicial proceedings
• a short story, poem or play (not exceeding 10 pages in length) from an anthology

OR

10% of the total publication, whichever is the greater

Where a digital publication is not organised in a similar way to a conventional printed item, please exercise your best judgement to copy reasonable extracts.

• If you’re copying under the ‘one chapter or article’ provision:
  • If a book is subdivided into parts or sections that, while not actually called chapters, are demonstrably equivalent to a chapter-based organisation of topics, you can copy the whole part or
  section as for a chapter.
  • If notes and/or references integral to a specific chapter or article are given at the end of a book or journal etc, they can be treated as part of that chapter or article.

• If you’re copying under the ‘10%’ provision:
  • The easiest way to calculate 10% of a total publication is by number of pages.
  • Count the whole of the publication from start to finish, including items such as index and bibliography. You don’t need to worry if, for example, any of the pages in the publication are blank – they all count towards the total pagination.
  • If the extract you want to copy includes substantial white spaces or advertisements, you are free to
  omit these for the purpose of calculating 10%.   If two chapters or articles comprise less than 10% of the total publication, you can copy both.

General

• You can’t copy more than the named limits for each cohort of a particular course (or other purpose) by copying incrementally – e.g. making 10% of a publication available for two weeks of a course only and then a further 10% for the following two weeks. However, you may replace the extract from the same
  publication for a different cohort of students taking the same course.
• Remember that the Licence doesn’t permit you to copy more than 10% (or one chapter, article, etc) across different editions of the same publication.
• You can make as many paper copies of an extract as you need to ensure that each student taking the relevant course, and each member of staff teaching it, has access to a copy. For non-course copying, the same principle applies – so, for example, you can make the same number of copies as there are staff taking a training course and teaching it.
• There’s no limit on the number of times a digital copy can be opened and viewed on screen.
• Be aware that the Licence isn’t intended to substitute for the purchase of original material (a concept that is sometimes referred to as ‘Textbook Substitution’). This could occur if a particular combination of copies made under the Licence (usually made available within a course pack) had an adverse impact on a decision to purchase the original publication. An example scenario could be where a student could pass his or her course by using copies made under the CLA Licence only and without any further reading. We’ve worked with the UUK/GuildHE CNAC to publish a Good Practice Guide in the creation of course packs, and advise anyone involved in the creation of course materials to familiarise themselves with it. However, you may replace the extract with a different extract from the same publication for a different cohort of students

Please note:

• The HEI has to own the source copy that you want to copy from
• Please make sure to check whether the publication is covered using the Check Permissions tool

This text is intended for use as guidance only and not as a substitute for the CLA Licence terms themselves, which should be read in full. In the event of conflict between the two, the Licence shall prevail. For permissions not listed above, please contact the publisher direct.